Soundside Holiday Market Series Info, Rules & Guidelines:
Our 2025 Soundside Holiday Market Series dates are Sundays: November 23, November 30 and December 14. We’ve also reserved the Soundside Event Site on both Sunday, December 7, and Saturday, December 20, as possible make-up/reschedule dates. Our Soundside Holiday Markets are open from noon to 4 PM on market days. Our market is RAIN OR SHINE. We will only cancel in the case of EXCESSIVE INCLEMENT WEATHER.
Vendor participation in the Soundside Holiday Market Series will cost $60 per market. This $60 entry fee reserves you space for one 10 X 10 tent. Please do not arrive at the market with a tent any larger than 10 X 10.
Non-Profit Vendor participation in the Soundside Holiday Market Series will cost $60 per market if the non-profit is selling goods or a discounted rate of $25 per market if the non-profit isn’t selling goods. This entry fee reserves a space for one 10 X 10 tent. Please do not arrive at the market with a tent any larger than 10 X 10.
Food & Beverage Trucks & Trailers will be charged based on the length of the truck or trailer (including the hitch). 0 - 10 feet will cost $60 per market. 11 - 20 feet will cost $100 per market. 21 - 30 feet will cost $150 per market. 31 - 40 feet will cost $200 per market.
If any vendor invoice goes unpaid past it’s due date, vendor will receive 2 extra days to pay the invoice along with a 25% late fee. If vendor invoice goes unpaid past these 2 extra days, vendor will lose their space and will need to reapply.
Holiday Market hours are noon to 4:00 PM. We expect all vendors to be ready for business during these hours.
Setup will begin at 9:30 AM on the day of the market. Vendors must be setup and ready at least 15 minutes prior to open and cannot begin to break down until after the official closing time.
Vendor tents must remain staffed at all times. All vendor’s products and displays MUST fit under their tent. Please don’t let your setup bleed into your neighbor’s space.
Each leg of vendor tent must be weighted, preferably with AT LEAST 30 pounds of weight. Absolutely no stakes in the ground to avoid disrupting on-site irrigation. Vendors are expected to have tents weighted properly to ensure a safe event. Vendors are responsible for managing their tent in windy conditions.
All vendors will be located outdoors.
Tents, tables, chairs & tent weights must be provided by the vendor. We do not provide tents, tables, chairs or tent weights.
OUR MARKETS ARE RAIN OR SHINE AND WE PROVIDE NO REFUNDS. IF WE’RE UNABLE TO START THE EVENT ON IT’S INTENDED DATE DUE TO EXCESSIVE INCLEMENT WEATHER, VENDORS WILL RECEIVE A CREDIT TOWARD A FUTURE SOUNDSIDE MARKET PARTICIPATION FEE.
UPON STARTING AN EVENT, EVENT IS CONSIDERED ‘SUCCESSFUL’ AND IS NO LONGER ELIGIBLE FOR VENDOR CREDIT.
VENDOR CANCELLATIONS: IF FOR SOME REASON YOU CANNOT MAKE A MARKET DUE TO A PERSONAL CIRCUMSTANCE, PLEASE NOTIFY US AT LEAST 1 WEEK PRIOR TO THE EVENT TO RECEIVE A CREDIT TOWARD A FUTURE SOUNDSIDE MARKET PARTICIPATION FEE. IF WE ARE NOTIFIED WITHIN 7 DAYS OF A MARKET VENDORS WILL NOT RECEIVE A CREDIT TOWARD A FUTURE MARKET PARTICIPATION FEE. NO REFUNDS UNDER ANY CIRCUMSTANCE.
Vendor spaces will be assigned by organizer according to category layout logistics. Space assignments are final.
Organizer reserves the right to reject or expel anybody at any time for any reason. Any violation of event rules and guidelines and/or causing or creating problems for other vendors or customers will be eligible for expulsion from event.
If accepted you will receive emails with further details in the lead-up to our Soundside Holiday Market Series and an invoice for payment to reserve your spot(s).
Remember, submitting an application does not guarantee you a vendor space in our Soundside Holiday Market Series. If you are selected to be a vendor, you will receive a separate acceptance email in the near future. By filling out the form below, you are simply APPLYING to be a vendor in the Soundside Holiday Market Series.
By submitting vendor application you are agreeing to all terms listed above.